Why is E-invoicing becoming mandatory?
- To streamline processes
- To enhance security
- To ensure a more efficient financial environment
The shift to digital invoicing is a significant change, and NORRIQ is at the forefront of this transformation. We continuously deepen our understanding of the regulations and are eager to share our knowledge with you. Let's explore the details of the regulations and investigate the available options for businesses to seamlessly meet the new requirements.
Understanding the regulation
In 2023, Minister Van Peteghem announced on the official government website the mandatory transition to digital invoicing between businesses in Belgium. This move is not only strategic in the fight against fraud but also aligns with the broader European trend of digitalization.
More information about the details of the mandatory regulation can be found on the website of the FOD Finance.
Digital invoicing options
NORRIQ offers several options for businesses to seamlessly transition to the era of digital invoicing.
Option 1: XML format via e-mail
A user-friendly approach involves sending XML-formatted invoices as email attachments to customers. One major advantage, if you are already using Microsoft Dynamics 365 Business Central, is that no additional installation or add-on is required—this is a standard feature! You can specify per customer whether you want to deliver an e-invoice, which is done through the Document Sending Profile. Business Central allows companies to customize the delivery of e-invoices, providing a seamless and integrated solution.
Option 2: Integration with PEPPOL network
For a more advanced and secure option, businesses can choose to send and receive electronic invoices directly from Microsoft Dynamics 365 Business Central via the Peppol network. This method is recommended due to the real-time, secure exchange of invoices, offering a safer alternative to email transmission.
Did you know that the use of the Peppol network is mandatory when sending invoices to Belgian and Flemish government institutions? Starting January 1, 2026, structured electronic invoices will become the standard for transactions between taxable enterprises. The European Peppol network will be used for this implementation. By 2028, e-invoicing is expected to become the norm for all transactions.
Once you are connected to the Peppol network, you can effortlessly create online invoices and send them with just one click to any businesses or government services in Europe that are also connected to this network.
But How Does It Work? The Peppol network acts as an intermediary between you and the company to which the invoicing is sent. It ensures a secure, standardized, and efficient flow of invoices, protecting you from suspicious or incorrect invoices. However, it requires an application that enables communication with this network.
An example of such an access point (Access Point = AP) is the Continia Delivery Network, integrated into Continia Document Capture and Continia Document Output. This allows you to securely exchange electronic invoices via the Peppol eDelivery network. It supports access to the Peppol eDelivery Network and provides functionalities for generating, receiving, and importing XML files into Business Central. You can easily extend the standard functionality of Business Central with the "Continia Document Output app".
Option 3: Other electronic formats
With the variety of formats for electronic invoicing in mind, NORRIQ provides support for companies that may encounter specific format requirements. From PEPPOL BIS3 to UBL, BILLING, and more, companies can easily configure their digital formats for sales invoices. In Business Central, you can also set your own digital format for sales invoices:
Exploring the digital world with NORRIQ
To support companies in this transition, NORRIQ offers assistance with installation and implementation. Whether it's Peppol, alternative electronic formats, or tailor-made solutions, NORRIQ is committed to ensuring a smooth and compliant transition to the digital world of invoicing.
Our advice is to prepare now for the new legislation and take the necessary steps to be ready by the end of 2025.
With the deadline of January 1, 2026 for the mandatory implementation of structured electronic invoices, NORRIQ encourages companies to embrace the change and take advantage of the benefits of a digitalized financial ecosystem.
For more information on NORRIQ's digital invoicing solutions, contact us for personal assistance in setting up your digital invoicing strategy.